ELECTION SCHEDULE OF PAKISTAN POULTRY ASSOCIATION FOR THE YEAR 2018-19 PURSUANT TO THE TRADE ORGANIZATION ACT & RULES-2013

Announcement Of Elections Schedule:
(1) The  following Election Schedule of Pakistan Poultry Association  was proposed by­ Mr. Ateeq Muhammad Mustafa, seconded by Dr. Wajid Raza Jafferi and unanimously approved  by the Executive Committee of PPA on Friday 29th June, 2018 and within two days of its approval by the executive committee, the election schedule shall be:-

Displayed at notice board of head office and regional Offices of the trade organization.
Displayed at website of the trade organization; and
Submitted to the Regulator.
02nd July,2018

(2)   Within three days of the announcement of the election Schedule member-firms desiring to change their representative shall intimate changes regarding name of representative to the secretary general along with necessary proof of eligibility.
05th July, 2018

The secretary general of trade organization shall display, within seven days of the announcement of election schedule, the provisional list of all members eligible to vote along with their national tax number, sales-tax-registration number, if applicable, the name and national identity card number of their representative. The list shall be displayed at Notice board of the head office and regional offices of the trade organization; and Website of the trade organization.
09th  July, 2018                                                          

The members who have any objection to the entries in the list of voters shall send their objections in writing to the secretary general within seven days of the issuance of the voters list.
16th July, 2018

The secretary general shall, within five days from receipt of objections under sub-rule (4).intimate action on the objections or changes, if any.
21st July, 2018

Any person aggrieved by decision of the secretary general may, within three days of receipt of the decision, make a representation to the Election Commission which shall decide the representation within three days.
24th July, 2018

Any person, aggrieved by the decision of the Election Commission or in case the Election Commission fails to decide the representation within the period provided in sub-rule (6), may, within three days of decision by the Election Commission or, as the case may be, on expiry of limitation of the Election Commission under sub-rule (6), makes an appeal to the Regulator who shall decide the appeal within ten days and his decision in this regard shall be final.
27th July, 2018/03rd Aug, 2018

Within two days of the decision of the Regulator the final voters list shall be:-

Displayed at notice board of the head office and regional offices of the trade organization;

Displayed at website of the trade organization; and Submitted to the Regulator:
06th Aug, 2018

Provided that if no appeal has been filed to the Regulator the final list of voters shall be displayed within fifteen days of the decision of the Election Commission under sub-rule (6).
08th Aug, 2018

Within four days of display of the final list of voters, any person, who is eligible to contest elections for the vacant post, shall send his nomination, duly proposed and seconded by a duly registered voter and signed by the candidate, to the secretary general.
13th Aug, 2018

Within twenty-four hours of receipt of nomination papers, a copy of the final list of voters shall be provided to each contesting candidate.
15th Aug, 2018

The nomination papers shall be scrutinized by the Election Commission and list of candidates shall be displayed within twenty-four hours of the last date of receipt of nomination papers.
16st Aug, 2018

The objections, if any, to nomination of the candidates may be filed to the Election Commission within twenty-four hours of issuance of the list of candidates, which shall be decided by the Election Commission within two days.
17th Aug, 2018

Within two days of decision of the Election Commission or in case the commission fails to decide within the stipulated time provided in sub-rule (12), any candidate, aggrieved by the decision of the Election Commission or, as the case may be, on expiry of limitation of the Election Commission under sub-rule (12), may file an appeal to the Regulator, who shall decide it within seven days and his decision in this Regard shall be final.                                20th Aug, 2018/27st Aug, 2018

Within two days of the decision of the Regulator the Election Commission shall issue final list of the candidates: 29th Sep, 2018

Provided that if no appeal has been made to the Regulator, final list of the candidates shall be issued within eleven days of the decision of the Election Commission under sub-rule (12).
03rd Sep, 2018         

Polling (Executive Committee Member & Delegate Member)

Within five days of display of final list of the candidates, the polling for election of members of executive committee shall be held.
08th Sep, 2018

Members Executive Committee    (1000 to 1500 Hours)

Within two days of the polling as provided in sub-rule (15),

any person elected as member of executive committee, shall send, to the Election Commission for election as an office bearer (Zonal Chairman), his nomination duly proposed and seconded by an elected executive committee’s member and signed by the candidate.
10th Sep, 2018

The nomination papers shall be scrutinized by the Election Commission and list of candidates shall be displayed within twenty-four hours of the last date of receipt of nomination papers.
11th Sep, 2018


Polling: (Zonal Chairman)

Within two days of display of final list of the candidates, the 13th Sep, 2018  polling for election of office bearers shall be held.

Members Executive Committee    (1000 to 1500 Hours)


Election Result:

The final result of the election of members of executive committee and office-bearers shall be officially announced at annual general meeting of the trade organization called for this purpose within fifteen days of the date of polling under sub-rule (18) i.e. 26th September, 2018, but not later than 30th day of September, 2018.

The announcement of election results in the annual general meeting under sub-rule (19) shall be before 30th day of September, 2018 as per paragraph (iii) of clause (f) of sub-section (3) of section 14 of the Act.

Announcement Of Election Result: 

The final election results announced in the annual general meeting shall be:-

(a) Displayed at notice board of the head office and regional offices of the trade

Organization within two days;

(b) Displayed at website of the trade organization within two days; and

(c) Submitted to the Regulator within seven days

Election Procedure:
(1) The election of the trade organization shall be conducted according to the procedure laid down in the respective articles of association subject to the following:-

(a) The election of the members of executive committee and office bearers shall be

held by secret ballot;

(b) Neither postal ballot nor proxy shall be allowed; and

(c) The polling shall be held simultaneously at the head office, regional offices or, where the number of voters exceeds fifty, at the branch offices of the trade organization.

Provided that where for want of space in the office premises it is not possible to establish the polling booths, the polling shall be held in a public place such as a community hall or hotel.